FILE - Employees sort vote-by-mail ballots from municipal elections on Election Day at the Miami-Dade County Supervisor of Elections Office, Nov. 4, 2025, in Doral, Fla. (AP Photo/Lynne Sladky, File)
FILE - Employees sort vote-by-mail ballots from municipal elections on Election Day at the Miami-Dade County Supervisor of Elections Office, Nov. 4, 2025, in Doral, Fla. (AP Photo/Lynne Sladky, File)
PORTLAND, Ore. (AP) — A group of mostly Democratic U.S. senators sent a letter Thursday to the U.S. Postal Service, voicing concern that mail processing changes could affect postmark dates for mail-in ballots during an election year that will determine control of Congress.
Updated agency policy says postmarks might not indicate the first day the Postal Service received the mail but rather the day it was handled in one of its processing centers. Those centers are increasingly likely to be further away from certain communities because of recent USPS consolidations, which could further delay postmarks, the 16 senators wrote.
“Postmark delays are especially problematic in states that vote entirely or largely by mail,†to Postmaster General David Steiner, noting that many states use postmark dates to determine whether a mail ballot can be counted. “These changes will only increase the likelihood of voter disenfranchisement.â€
The consequences could be particularly acute in rural areas where mail has to travel farther to reach regional processing centers, they added.
“In theory, a rural voter could submit their ballot in time according to their state law, but due to the changes you are implementing, their legally-cast ballot would not be counted as it sits in a local post office,†they wrote. “As we enter a year with many local and federal elections, the risk of disrupting this vital democratic process demands your attention and action.â€
The Postal Service has received the letter and will respond directly to those who sent it, spokesperson Martha Johnson said.
The agency addresses the issue on
“While we are not changing our postmarking practices, we have made adjustments to our transportation operations that will result in some mailpieces not arriving at our originating processing facilities on the same day that they are mailed,†its website says. “This means that the date on the postmarks applied at our processing facilities will not necessarily match the date on which the customer’s mailpiece was collected by a letter carrier or dropped off at a retail location.â€
Johnson said the language in the final rule “does not change any existing postal operations or postmarking practices.†She added that the agency looked forward to “clarifying the senators' misunderstanding.â€
“Our public filing was made to enhance public understanding of exactly what a postmark represents, its relationship to the date of mailing and when a postmark is applied in the process,†she said.
People dropping off mail at a post office can request that a postmark be applied manually, ensuring the postmark date matches the mailing date, the Postal Service's website says. Manual postmarks are free of charge.
the “lack of alignment†between the mailing date and postmark date will become more common as it implements its processing and transportation networks with an emphasis on regional hubs. The aim of the initiative is to cut costs for the agency, which has grappled with in recent years.
Under the plan, the Postal Service got rid of twice-daily mail dispatches from local post offices to regional processing centers. That means mail received after the only transfer truck leaves sits overnight until the next daily transfer, the senators wrote.
Election officials in states that rely heavily on voting by mail expressed concern with the change.
“Not being able to have faith that the Postal Service will mark ballots on the day they are submitted and mail them in a timely manner undermines vote-by-mail voting, in turn undermining California and other elections,†California Secretary of State Shirley Weber said in a statement.
She said her office will “amplify messaging to voters†who use mailed ballots that they must return their ballots early if they plan to use the post office.
Election officials in Washington state, where voting is done almost entirely by mail, are recommending that those who return their ballot within a week of Election Day do so at a drop box or voting center.
“Given the operational and logistical priorities recently set by the USPS, there is no guarantee that ballots returned via mail will be postmarked by the USPS the same day they are mailed,†the secretary of state's office said in a statement.
The senators urged Steiner to restore “timely postmarks†and fully stand up an election mail task force. The lawmakers who signed the letter represented California, Nevada, Oregon, Washington, Minnesota, Wisconsin, Illinois, Maine, Connecticut, New Jersey and Maryland. All are Democrats but one, an independent who typically aligns with the Democratic Party.
